Vendor Master
Performance scoring, payment terms and full payable ledger per vendor.
Build a strategic vendor base with performance scoring across delivery, quality, and pricing. Manage payment terms, advance limits, and maintain a full payable ledger with aging analysis.
How Vendors actually works.
Every steel business depends on a small set of vendors, raw material, scrap, machinery, freight, and managing them well is the difference between a healthy margin and a slow bleed. Pipetal gives you one screen per vendor with everything that matters.
Payment terms, credit days, advance allowances, performance scorecard, and the full live payable ledger, all in one place. Owner can decide on the spot whether to advance a vendor 10 lac for a coil purchase.
Inside Vendors.
Vendor profile
NTN, address, contact, payment terms, advance allowance, banking details.
Performance scorecard
Delivery on-time %, quality reject %, rate competitiveness, all auto-rolled from transactions.
Credit / advance limits
System blocks advances or POs that breach the configured limit without approval.
Aging payable view
Current, 30, 60, 90+ buckets per vendor, with one-click to the open invoices.
Multi-bank vendor accounts
Vendors with multiple banks are supported, each with its own clearing rules.
Full ledger history
Every PO, GRN, invoice, return, payment and adjustment in one timeline.
Where Vendors sits in the payable flow.
A trader negotiates a 1% volume discount using vendor scorecard data.
A trader pulls up the scorecard for the top scrap vendor: 100% on-time, 0.4% reject rate, but pricing is 1% above the second-best vendor. He shows the data in the renegotiation, asks for a 1% volume discount, and gets it. On 1.2 cr of monthly scrap purchase, that is 1.2 lac saved every month.
What buyers usually ask.
Yes, a counterparty can carry both a vendor and customer flag, with separate ledgers for each role.
Advances post to the vendor ledger as a debit and are auto-adjusted against the next purchase invoice.
Yes, vendors can be marked inactive, history is preserved but no new POs can be raised.
Related sub-modules
See Vendor Master live, on your factory data.
A 15-minute discovery call is enough. Bring your messiest workflow, your most stubborn vendor dispute, your hardest reporting question. We will show you the screen.