Goods Receipt Notes (GRN)
Material receipt with weight capture, quality inspection and live stock posting.
Record material receipts with actual weight capture and quality inspection. Identify shortages or excess against the purchase order and automatically update stock on approval.
How GRN actually works.
GRN is the moment goods physically enter your factory. Pipetal makes it a controlled checkpoint: you capture actual weight, quality inspection, and any short or excess against the PO, all before stock posts.
On approval, the stock is added to the right warehouse and rack, and the document becomes the second leg of the 3-way match for the eventual vendor invoice.
Inside GRN.
Pull from PO
Pick the open PO and the system pre-fills items and rates. You enter only actual receipt quantity and weight.
Weighbridge integration
Tare, gross and net weights logged. Variance against booked weight is captured.
Quality inspection
Pass/fail per row, with reason if failed. Failed stock can be quarantined or rejected.
Auto stock posting
On approval, on-hand stock increases at the chosen warehouse and rack the same minute.
Discrepancy alerts
Short delivery, excess receipt, sub-spec items, all auto-flag for the buyer and finance.
3-way match leg
GRN is the bridge between PO and vendor invoice. Mismatches surface at invoice time before payment.
Where GRN sits in the payable flow.
A Lahore mill catches a 600 kg shortage at the gate, not at month-end.
A truck arrives with a booked 25-ton coil load. Weighbridge reads 24.4 tons. The receipt clerk logs the GRN with actual weight, the system flags a 600 kg shortage against the PO, and the buyer raises a debit note request to the vendor before the truck even leaves. Four weeks ago that 600 kg would have been a month-end reconciliation headache. Now it’s a 5-minute conversation.
What buyers usually ask.
No, the GRN requires an approved PO. This is by design to prevent rogue receipts.
You log it as quality variance, the row is held for buyer approval before stock posts.
No, one GRN per PO. This keeps the 3-way match clean. Multiple GRNs can be raised in quick succession.
Related sub-modules
See Goods Receipt Notes (GRN) live, on your factory data.
A 15-minute discovery call is enough. Bring your messiest workflow, your most stubborn vendor dispute, your hardest reporting question. We will show you the screen.