Purchase Orders
Outgoing POs to vendors with delivery dates and 3-way match readiness.
Create and manage purchase orders for raw materials and consumables. Track open quantities, expected delivery dates, and vendor commitments with a clear view of what has and has not yet been received.
How Purchase Orders actually works.
A purchase order is the buyer’s side of the same coin as a sale order. Pipetal makes the PO a structured commitment: rate locked, quantity committed, delivery date set.
Every PO is the anchor for the 3-way match later, PO vs GRN vs Vendor Invoice, so you never overpay a vendor by accident.
Inside Purchase Orders.
Multi-item POs
Raw material, consumables, services, all on the same PO with line-level rate and quantity.
Expected delivery dates
Per-line ETA. The system flags POs that are past due and the vendor has not delivered.
Approval matrix
POs above a configurable amount route through a multi-level approval (manager, finance, owner).
Convert to GRN
On material receipt, GRN pulls items, rates and quantities from the PO. Discrepancies are flagged at receipt time.
Locked rates
Once a PO is approved, the rates are locked. Vendor cannot push a higher invoice through 3-way match.
Open PO dashboard
Live view of open POs, by vendor, by item, by overdue status.
Where Purchase Orders sits in the payable flow.
A trader cuts vendor over-billing by enforcing 3-way match on every PO.
Before Pipetal, a Lahore trader was over-paying vendors by 2-3% because invoices were checked manually against POs and small rate creep slipped through. With Pipetal, every PO is locked at approval, GRN captures actual receipt, and any vendor invoice that exceeds the matched amount is auto-flagged. Over-billing dropped to under 0.2% in 4 months.
What buyers usually ask.
You can save a draft, but the GRN cannot be posted against an unapproved PO.
The GRN flags the excess and you decide whether to accept (raises PO) or reject the surplus.
Yes, blanket POs are supported, with multiple GRNs drawing down the same PO over time.
Related sub-modules
See Purchase Orders live, on your factory data.
A 15-minute discovery call is enough. Bring your messiest workflow, your most stubborn vendor dispute, your hardest reporting question. We will show you the screen.