Purchase Invoices
3-way matched vendor bills with input-tax tracking and discrepancy alerts.
Match vendor invoices to GRNs using 3-way matching. Detect price or quantity discrepancies before payment is made and track input tax credit for compliance.
How Purchase Invoices actually works.
A purchase invoice is the vendor’s claim for payment. Pipetal makes you verify it before you pay: the invoice has to match the PO and the GRN on rate, quantity and tax. If any leg disagrees, the invoice holds for review.
Once matched and approved, the invoice posts the payable to the vendor ledger and starts the aging clock for the payment term. Input tax credit is tracked separately for tax-filing season.
Inside Purchase Invoices.
3-way match auto
PO vs GRN vs Invoice. Differences in rate, quantity or tax surface at posting time, not at audit.
Input tax tracking
Every invoice contributes to input-tax-credit reports, fully compliant and ready for filing.
Discrepancy alerts
Mismatched rates, over-billed quantities, tax errors, all flagged for the buyer and finance.
Linked to GRN
Pick the GRN, the invoice pre-fills. No re-entry, no rate slip-through.
Payment scheduling
Track due dates, generate weekly or monthly payment runs, prioritise by aging or vendor criticality.
Approval workflow
Invoices above thresholds route through finance and owner. No off-the-cuff vendor payment.
Where Purchase Invoices sits in the payable flow.
A trader catches a 1.5% rate creep on a vendor invoice.
A scrap vendor sends a monthly invoice. Pipetal’s 3-way match flags that the invoice rate is 1.5% higher than the PO. The buyer messages the vendor on WhatsApp, the vendor admits the error, and a corrected invoice comes through. On 80 lac of monthly scrap purchase, that 1.5% would have been 1.2 lac quietly lost.
What buyers usually ask.
You add it as a manual line; it goes through the same approval and audit log.
Service invoices (consultancy, freight, etc.) can be posted without GRN; goods invoices cannot.
The input-tax-credit report tags every eligible invoice with the right tax period for filing.
Related sub-modules
See Purchase Invoices live, on your factory data.
A 15-minute discovery call is enough. Bring your messiest workflow, your most stubborn vendor dispute, your hardest reporting question. We will show you the screen.